§ 2-182. Duties of city secretary.

The city secretary shall:

(1)

Assist in establishing and developing policies and procedures for a records management program for the city;

(2)

Administer the records management program and provide assistance to custodians for the purposes of reducing the costs and improving the efficiency of recordkeeping;

(3)

In cooperation with the custodians of the records:

a.

Prepare and file with the director and librarian the records control schedules and amended schedules required by V.T.C.A., Local Government Code § 203.041, and the list of obsolete records as provided by V.T.C.A., Local Government Code § 203.044; and

b.

Prepare or direct the preparation of requests for authorization to destroy records not on an approved control schedule as provided by V.T.C.A., Local Government Code § 203.045, or requests to destroy the originals of permanent records that have been microfilmed as provided by V.T.C.A., Local Government Code § 204.008, and of electronic storage authorization requests as provided by V.T.C.A., Local Government Code § 205.007;

(4)

In cooperation with custodians, identify and take adequate steps to protect essential city records;

(5)

In cooperation with custodians, ensure that the maintenance, preservation, microfilming, destruction or other disposition of city records is carried out in accordance with the policies and procedures of the city's records management program, this article and rules adopted pursuant to this article;

(6)

Disseminate to the city council and custodians information concerning state laws, administrative rules and the policies of the government relating to local government records; and

(7)

In cooperation with custodians, establish procedures to ensure that the handling of city records by the records management officer or those under the officer's authority is carried out in compliance with the records management program and with due regard for the duties and responsibilities of custodians that may be imposed by law and the confidentiality of information in records to which access is restricted by law.

(Code 1974, § 2-44; Code 1994, § 2-150; Code 2005, § 2-182)